Administration Associate Principal

About the role

Fisher HR is hiring an Administration Associate Principal in Dubai to lead day-to-day administration and workplace services across the Dubai and Abu Dhabi offices. The role covers office services, contracts and accounts, transportation and parking, and health, safety and projects, ensuring consistent service delivery and operational readiness.

Key responsibilities

• Manage office services personnel and outsourced resources such as cleaners, office attendants, tea and coffee service staff, and other support providers, with clear schedules and service standards.
• Oversee catering arrangements and the timely, hygienic and cost-effective supply of food, beverages, pantry items, guest refreshments and coffee-area consumables.
• Maintain stock levels, consumption controls, replenishment schedules and records for office, pantry, hospitality and cleaning supplies.
• Coordinate preventive and corrective maintenance, office repairs, inspections, access requirements and emergency support.
• Manage office-related contracts and service providers (maintenance, cleaning, catering, pest control, waste management, utilities) and monitor SLAs, service quality, renewals and corrective actions.
• Administer office accounts, invoices, purchase requests, supporting documents, budget tracking, cost controls and payment follow-up.
• Manage drivers and company vehicles, including assignments, schedules, insurance, servicing, fuel, safety records and incident follow-up.
• Arrange reliable and cost-effective transportation for employees and guests, including airport transfers and business travel support.
• Manage employee and visitor parking, permits, access lists and coordination with landlords or parking operators.
• Lead workplace health and safety coordination, including inspections, risk assessments, emergency drills, incident reporting and statutory records.
• Support office moves, fit-outs, events, business continuity arrangements and other administration projects assigned by the Director of Support Services.

Required profile

• 5+ years of experience in administration, facilities management, corporate services, hospitality or workplace operations.
• Bachelor's degree in Business Administration, Facilities Management, Hospitality Management or a related field.
• Knowledge of UAE occupational health and safety, emergency preparedness, incident management, transport, vehicle and facilities requirements.
• Preferred: proven experience managing multiple offices, outsourced service providers, drivers, company vehicles, catering, maintenance and parking, and responding promptly to operational incidents.

Required skills

• Working knowledge of budgets, invoice validation, procurement documentation, contract administration, SLAs and cost control.
• Proficiency in Microsoft Office and office, facilities, transport or service-management systems.
• Strong team leadership, project management, communication, presentation and stakeholder relationship skills.
• Fluent English and Arabic; certification in facilities management, health and safety or contract management preferred.