Administrative Assistant - Admissions & Academic Affairs

About the role

Dubai Medical University is looking for an Administrative Assistant in Dubai to support admissions, academic affairs, student success and general office administration. The role acts as a first point of contact for prospective students, supports admissions committees, prepares timetables and coordinates student events.

Key responsibilities

• Admissions and recruitment: guide applicants on entry requirements and applications, coordinate admissions committee meetings, prepare candidate dossiers and act as liaison between academic departments and the central admissions unit
• Organize Open Days, campus tours, orientation programs, school visits and recruitment fairs
• Prepare semester timetables, assign student sections, allocate rooms and labs, track faculty teaching loads and maintain course syllabi and digital course files
• Maintain calendars, draft agendas and take minutes for the Associate Dean for Academic Affairs and academic committees
• Handle routine student queries, issue official student letters and keep alumni and graduate databases up to date
• Coordinate venue bookings, catering, facilities and budgets for student workshops, Welcome Week and graduation activities
• Maintain confidential physical and digital records and help upload data to QA portals and the Student Information System

Required profile

• Bachelor's degree in Business Administration, Higher Education Administration, Healthcare Management or a closely related field
• Full professional fluency in spoken and written English and Arabic, including drafting official correspondence and translating academic notices
• Minimum 2-4 years of administrative experience in higher education, preferably in a medical/pharmacy college, academic affairs office or admissions department
• Proven experience in admissions processing, committee secretarial support, timetabling and organizing student events
• Familiarity with UAE higher education procedures and accreditation standards (e.g. CAA guidelines) is an advantage

Required skills

• Advanced Microsoft Office (Word, Excel, PowerPoint, Teams)
• Student Information Systems (SIS) and online admissions portals
• Digital document management software