Admin Executive - Lease Administration and Property Documentation

About the role

Al Madina Group is looking for a detail-oriented and organized Admin Executive to join its Administration and Legal Department in Abu Dhabi. The role supports day-to-day administrative operations, including property documentation, lease administration and government-related processes, while ensuring compliance with regulatory requirements and keeping accurate records.

Key responsibilities

• Coordinate lease agreements, tenancy renewals and communication with landlords
• Monitor trade license renewals, permits and government approvals to ensure compliance
• Maintain property records, legal documentation and contract expiry trackers
• Liaise with landlords, government authorities and internal departments on administrative matters
• Coordinate property-related payments, inspections and maintenance follow-ups
• Prepare official correspondence, reports and administrative documentation
• Provide administrative support for new store openings and relocation projects

Required profile

• Bachelor's degree in Business Administration or a related field
• 2-4 years of relevant administrative experience
• Strong documentation, coordination and organizational skills
• Good computer proficiency and effective communication skills
• Ability to manage confidential records, meet deadlines and handle multiple administrative tasks
• UAE experience in lease administration, property documentation, trade licensing and government coordination is preferred

Required skills

• Lease administration and property documentation
• Trade licensing and government coordination procedures
• MS Office applications, document management and administrative reporting