Administrative Assistant (AE)

About the role

We are looking for a highly organized Administrative Assistant to provide day‑to‑day administrative and operational support. The successful candidate will ensure smooth workflow, manage schedules, and act as a liaison between internal teams and external contacts.

Key responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings and appointments.
• Organise and maintain digital files, documents, records and databases.
• Prepare, format and update documents, reports, presentations and spreadsheets.
• Respond to emails, messages and routine inquiries promptly and professionally.
• Coordinate meetings, calls and other team activities.
• Assist with data entry, document processing and accurate record‑keeping.
• Track deadlines, tasks and follow‑ups to ensure timely completion.
• Facilitate information exchange between internal teams and external contacts.
• Support travel arrangements, expense processing and other administrative tasks as needed.
• Maintain confidentiality of company information.
• Identify administrative issues and propose efficient solutions.
• Support managers and team members with day‑to‑day administrative needs.

Required profile

• Previous experience as an Administrative Assistant, Office Assistant, Executive Assistant, Coordinator or similar role.
• Proactive, reliable and able to manage multiple tasks simultaneously.
• Strong attention to detail and accuracy.
• Ability to work independently and take initiative.

Required skills

• Excellent verbal and written communication.
• Strong organisational and time‑management abilities.
• Proficiency with Microsoft Office or Google Workspace.
• Comfortable using email, calendars, spreadsheets and document‑management tools.
• Professional handling of confidential information.