Administrative Assistant

About the role

We are looking for a professional, organized, and reliable Administrative Assistant to support a private office in Abu Dhabi. The role provides day‑to‑day administrative and coordination support, handles reception duties, and assists the Chairman’s office when required.

Key responsibilities

• Manage and coordinate meetings, calendars, appointments, and schedules for team members.
• Arrange meetings with internal teams, external partners, guests, and service providers.
• Support the Chairman’s reception area, welcoming visitors in a professional manner.
• Prepare meeting rooms ahead of scheduled sessions.
• Handle guest reception, refreshments, visitor coordination, and front‑office tasks.
• Assist employees with medical insurance applications, renewals, and related documentation.
• Follow up with insurance providers and external service providers as needed.
• Maintain calendars, contact lists, trackers, and administrative records.
• Coordinate travel arrangements, bookings, couriers, deliveries, and office logistics.
• Liaise with employees, senior management, guests, vendors, and external stakeholders while maintaining confidentiality.

Required profile

• Previous experience as an Administrative Assistant, Executive Assistant, Receptionist, Office Coordinator or similar role.
• Experience in a private office, family office, corporate office or professional services environment is preferred.
• Strong organizational and time‑management abilities with the capacity to handle multiple calendars and competing priorities.
• Professional appearance, excellent interpersonal skills and ability to interact with senior executives and high‑profile visitors.
• High level of discretion, dependability, proactivity and service orientation.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams