Executive Assistant – Dubai

About the role

We are looking for a highly organised, professional and discreet Executive Assistant to support a senior executive based in Dubai. The role combines business and personal assistance, requiring proactive management of a demanding schedule, international travel and confidential matters.

Key responsibilities

• Manage a complex business and personal diary, schedule meetings across multiple time zones and prepare daily agendas, briefing notes and supporting documents.
• Handle emails, correspondence and act as the primary point of contact between the executive and internal teams, clients, partners and external stakeholders.
• Arrange domestic and international travel itineraries, including flights, hotels, visas and detailed travel packs, and coordinate business events and conferences.
• Provide personal assistance such as managing household staff, personal appointments, family travel and handling purchases, deliveries and personal administration.
• Prepare presentations, reports, minutes and ensure accurate filing of confidential information.

Required profile

• Minimum 5 years’ experience as an Executive or Personal Assistant, preferably supporting a CEO, founder or high‑net‑worth individual.
• Strong organisational, time‑management and stakeholder‑management skills with the ability to anticipate needs and handle sensitive information.
• Excellent written and verbal communication in English; additional languages are a plus.
• Flexibility to work occasional outside‑hours or during executive travel and a valid UAE driving licence is advantageous.

Required skills

• Advanced knowledge of Microsoft Office suite (Outlook, PowerPoint, Excel).
• Proficiency with digital collaboration tools.