Administrative Assistant

About the role

Howe Robinson Partners is looking for an organized Administrative Assistant to support day‑to‑day office operations at its Dubai office. The role involves managing travel arrangements, visa processing, facility upkeep and providing cross‑departmental administrative support.

Key responsibilities

• Maintain physical and digital document archives, employee records and monthly attendance tracking.
• Arrange end‑to‑end business travel, hotel bookings, meeting venues and visa documentation.
• Coordinate employee onboarding tasks with HR and IT, including security credentials and family visa attestations.
• Track and renew corporate permits, Ejari, parking passes, trade licences, P.O. Box and DMCC access credentials.
• Manage facility supplies, vendor relationships, health‑and‑safety compliance and regular office maintenance.
• Process petty cash, monthly utility payments, office expense logs and employee reimbursement claims.

Required profile

• Diploma or Degree in Business Administration or a related field.
• Office administration experience within the UAE (preferred).
• Strong written and spoken English communication skills.

Required skills

• High proficiency in MS Office (Outlook, Excel, Word).
• Experience with video‑conferencing setup and office software platforms.