Administrative Assistant – Regional Support

About the role

The Regional Administrative Assistant provides comprehensive day‑to‑day support to the regional head and business units in Abu Dhabi. The role ensures smooth office operations, manages schedules, and coordinates travel and communication across internal and external stakeholders.

Key responsibilities

• Maintain and organise the regional head’s diary, scheduling internal and external meetings with priority handling.
• Coordinate business travel, including visa applications, flight and hotel bookings, and transportation arrangements.
• Handle office supplies, stationery, expense reporting, and petty‑cash processes using the Oracle‑Al Madar system.
• Prepare and distribute conference invitations, marketing material, and collate departmental submissions for trackers.
• Monitor departmental costs, requisitions, and expenses, ensuring compliance with company policies.
• Facilitate internal communications with IT, HR, Marketing, Government Relations and other departments.
• Support recruitment activities by managing interview logistics and liaising with HR specialists.

Required profile

• Strong command of English (Arabic preferred) with excellent written and verbal communication.
• Analytical mindset with the ability to manage multiple tasks and deadlines.
• Customer‑focused attitude and high level of professionalism.

Required skills

• Proficient use of Microsoft Office suite.
• Experience with Oracle‑Al Madar system for expense and travel management.