Administrative Training Coordinator

About the role

The Administrative Training Coordinator will ensure the smooth execution of GLOMACS' global training programs. This position requires strong organisational abilities, effective communication with diverse stakeholders, and a commitment to delivering high‑quality service.

Key responsibilities

• Coordinate scheduling, logistics and delivery of training programs worldwide, ensuring facilitators, materials and platforms are ready.
• Draft and send professional email communications to clients, trainers, vendors and internal teams.
• Liaise with venues, suppliers and partners to secure timely delivery of resources.
• Collaborate with operations, marketing and training support teams to guarantee seamless program execution.
• Monitor timelines, flag potential issues and escalate when necessary.
• Maintain accurate records of sessions, attendance, evaluations and client feedback.
• Prepare internal and client‑facing reports summarising outcomes and performance.
• Provide exceptional service by addressing inquiries, resolving issues and delivering timely updates.

Required profile

• 3–5 years of experience in administrative or project coordination, preferably in training, consultancy or education.
• Strong written and verbal English communication skills with a professional tone.
• Excellent organisational detail‑orientation and ability to manage multiple programs simultaneously.
• Ability to work independently, prioritize tasks and adapt to a dynamic international environment.

Required skills

• Proficiency with Zoom.
• Proficiency with Microsoft Teams.
• Proficiency with Google Workspace.
• Proficiency with Microsoft Office Suite.