Administrator

About the role

EcoGuard Facilities Management Services LLC is looking for a proactive and organized Administrator to support its daily business operations in Dubai. The role covers office administration, employee records, documentation and coordination with clients, vendors and internal departments. Candidates with facilities management experience and immediate availability are highly preferred.

Key responsibilities

• Manage daily administrative activities and keep accurate office records.
• Coordinate with clients, vendors and internal departments to support efficient operations.
• Prepare service reports, contract renewals and other administrative documents.
• Maintain employee records, including onboarding documents, exit forms and personnel files.
• Handle emails, telephone calls and general correspondence professionally.
• Support office coordination and manage multiple administrative tasks efficiently.
• Keep documents organized, regularly updated and compliant with company procedures.
• Assist with general office management and support relevant teams.

Required profile

• Bachelor's degree or diploma in Business Administration, Management or a related field.
• 2-3 years of administrative experience in the UAE.
• Previous experience in facilities management is highly preferred.
• Experience liaising with clients, vendors and internal teams.
• Strong communication, organization, multitasking and problem-solving skills.
• Ability to work independently, take initiative and manage competing priorities.
• Candidates holding their own UAE visa and immediate availability are preferred.

Required skills

• Proficiency in Microsoft Office applications.
• Familiarity with report preparation, record management and office documentation.

Salary is estimated at AED 4,500 - AED 6,500 per month. Applications are made by sending an updated CV to the employer via the job board.