Assistant Document Controller for Large‑Scale EPC Roads Project

About the role

The Assistant Document Controller will support the project team in managing, maintaining, tracking and controlling documentation for a large‑scale EPC roads and infrastructure project in the Gulf region. The role ensures that all project documents are accurately recorded, properly distributed and readily accessible to stakeholders.

Key responsibilities

• Receive, register, classify, distribute and archive project documents following established procedures.
• Maintain document, drawing, transmittal and correspondence registers.
• Prepare and issue transmittals to clients, consultants, subcontractors and internal teams.
• Track submissions, reviews, approvals, comments and resubmissions.
• Coordinate with engineering, construction, QA/QC, planning, commercial, HSE, procurement and other departments for document‑related needs.
• Upload, retrieve and manage documents via EDMS/DMS platforms.
• Monitor pending and overdue submissions and follow up with stakeholders.
• Support preparation of document control reports and status trackers.

Required profile

• Experience or understanding of documentation for road and infrastructure works (e.g., road construction, earthworks, drainage, utilities, bridges, traffic systems).
• Good knowledge of document control procedures, numbering, revision control and transmittals.
• Ability to maintain accurate trackers and ensure confidentiality.

Required skills

• Proficiency in MS Office, especially Excel and Word.
• Experience with EDMS/DMS or similar document management systems.
• Basic knowledge of AutoCAD for drawing identification (advantage).