Claims Specialist – Contract Administration

About the role

The Claims Specialist will support the effective administration and coordination of contracts across assigned projects, ensuring all contractual documentation, correspondence, and key obligations are accurately maintained throughout the contract lifecycle.

Key responsibilities

• Administer and coordinate contracts from award through completion and close‑out.
• Maintain up‑to‑date contract files, registers, correspondence, amendments and supporting documents.
• Track contractual deliverables, milestones, notices, approvals, expiry dates and other obligations.
• Prepare contractual correspondence, notices, letters, reports and related documentation.
• Coordinate contract documentation and approvals between Project, Commercial, Procurement, Finance, Legal and other teams.
• Maintain registers for variations, claims, amendments, guarantees, insurances and other contract‑related matters.
• Support preparation and processing of contract amendments, variations, change orders and extensions.
• Monitor submission and approval status of contractual documentation and follow up with stakeholders.
• Assist in reviewing contractor and consultant submissions, claims and supporting documentation.
• Coordinate meetings related to contractual matters and maintain minutes, action trackers and follow‑up records.

Required profile

• Bachelor’s degree in Business Administration, Commercial Management, Quantity Surveying, Engineering, Construction Management or a related discipline.
• 3–5 years of experience in contracts administration, commercial coordination or a related role.
• Experience in construction, real estate development, infrastructure or project‑based environments preferred.
• Strong understanding of contract administration processes and documentation.

Required skills