Division Coordinator

About the role

The Division Coordinator supports the Academic Operations Manager in delivering HSMS Flagship and research projects across Humanities, Social, and Management Sciences. The role ensures smooth day‑to‑day operations, stakeholder engagement and continuous improvement of administrative processes.

Key responsibilities

• Coordinate daily operations between the HSMS Division, university departments and external service providers.
• Provide administrative support to the Academic Operations Manager and Assistant Dean, including meeting preparation, agenda setting, minutes and action tracking.
• Manage projects, programmes, workshops and internal initiatives, overseeing planning, monitoring, documentation and reporting.
• Organise events and logistics, handling vendors, procurement, IT, security, facilities and other service providers.
• Collect and analyse feedback to drive continuous improvement of services and activities.
• Arrange business travel for division leadership in line with university policies.

Required profile

• Bachelor’s degree in Human Resources, Business Administration, Education, Event Management or related field; postgraduate degree preferred.
• Minimum 5 years’ experience in administrative coordination, operations support or project coordination within a complex organisation.
• Demonstrated ability to support senior managers, manage multiple priorities and maintain accurate records.
• Experience in higher‑education or research environments and familiarity with organisational policies is preferred.

Required skills

• Proficiency with Microsoft Office applications.
• Experience using enterprise resource planning (ERP) systems, databases or workflow tools.
• Strong written and verbal communication skills in English.