Document Controller (Aconex)

About the role

Parsons is looking for a Document Controller to join its team in Abu Dhabi. The role covers a variety of document control functions for a project or department, including managing and updating a document control system and coordinating the flow of documents between project operations, engineering disciplines, the construction team and other departments. The incumbent may be responsible for a small-sized project.

Key responsibilities

• Manage and update the document control system so that program and project documents are properly recorded, requests for information are handled and approvals or denials are recorded and communicated via Aconex.
• Coordinate the flow of documents between project operations, engineering disciplines, the construction team and other departments.
• Process documents through all procedural steps according to defined procedures and guidelines, and meet document control requirements such as numbering systems and required signatures.
• Receive, track and monitor documents using standard document management programs, maintaining databases and producing logs, transmittals and reports.
• Enter data and produce reports using office automation or department-specific applications.
• Establish document logs and systems to track documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, RFIs, submittals, schedules and others.
• Maintain a data distribution system and schedule for the project based on client, project, department and supplier requirements.
• Expediting review, signature approval and release of supplier and internally produced documents.
• May perform light clerical duties such as typing, filing, answering phones and messenger service.

Required profile

• Degree in a related discipline.
• Minimum 5 years of document control experience in an engineering design or consulting environment.
• Experience working on engineering, construction or infrastructure projects.
• Good written and oral communication, organizational and interpersonal skills, and the ability to work with project personnel and management.

Required skills

• Proficiency in keyboard skills.
• Working knowledge of Microsoft Office Suite, particularly Excel and Word.
• Strong working knowledge of Aconex.