Document Controller – Construction Projects

About the role

A client of Agile Consultants is hiring a Document Controller in Dubai to manage project documentation, correspondence, records and submissions for construction projects. The role covers maintaining physical and digital records, tracking documents and submittals, coordinating documentation between internal teams and external stakeholders, supporting authority applications and approvals, and ensuring construction documentation meets project standards.

Key responsibilities

• Print, scan and distribute project documents, and check files for accuracy
• Edit documents such as progressive invoices, letters and submittals for submission to the consultant or client, and keep the corresponding log sheets
• Maintain physical and digital records and create templates for future use
• Retrieve files as requested by staff, clients or consultants
• Manage the flow of documentation and correspondence with clients, consultants, subcontractors and suppliers
• Apply for DM authority inspections and for authority approvals or renewals, keeping the log sheets up to date
• Prepare Daily Progress Reports (DPRs) for the client and consultant each day
• Maintain rental equipment records with MR and LPO details
• Track correspondence, minutes, reports, payment requests, change notices, change orders, claims, RFIs, submittals and schedules
• Scan and keep records of DO and MR copies before sending hard copies to Procurement and Accounts
• Prepare stationery requirements for site offices and keep sensitive information confidential

Required profile

• 3 to 5 years of experience in document control and project documentation, preferably in construction
• Experience handling correspondence, submittals, reports, invoices, RFIs, change orders, claims and schedules
• Ability to coordinate documentation with clients, consultants, subcontractors, suppliers and internal departments
• Familiarity with DM authority inspection applications, approvals and renewals is preferred
• Good organisational skills, attention to detail, and ability to handle confidential information