Document Controller – Mixed‑Use Development Projects

About the role

The Document Controller will manage and maintain all project documentation for post‑contract delivery of mixed‑use developments in the UAE. You will act as the single source of truth for drawings, contracts, correspondence and reports, ensuring accurate version control and timely access for all stakeholders.

Key responsibilities

• Act as custodian of all project documentation across assigned packages.
• Establish and maintain document control procedures, registers and naming conventions.
• Administer the project Electronic Document Management System (EDMS) – set up workflows, user access, distribution matrices and folder structures.
• Manage receipt, registration and distribution of drawings, BIM models, specifications and technical submittals.
• Log and track all correspondence, transmittals, RFIs, submittals and contractual notices.
• Produce regular document control reports, monitor compliance and support audits.
• Coordinate with consultants, contractors, designers and internal teams to ensure smooth information flow.
• Compile project close‑out documentation, including as‑built records and O&M manuals.

Required profile

• Proven experience in document control for construction or mixed‑use development projects.
• Familiarity with FIDIC contract procedures and commercial documentation.
• Strong attention to detail and ability to maintain confidentiality of sensitive information.

Required skills

• Electronic Document Management Systems (e.g., Aconex, ProjectWise, SharePoint)
• Document numbering, version control and archiving
• Management of drawings, BIM models and technical submittals
• Handling of RFIs, transmittals and contractual correspondence