Engineering Administrative Coordinator

About the role

Reporting to the Director of Engineering, the Engineering Administrative Assistant supports the daily operations of the Engineering Department through administrative and coordination tasks. The role manages work orders, maintains records, assists with vendors and procurement, and ensures accurate reporting and compliance, while facilitating communication between engineering, other departments and external contractors.

Key responsibilities

• Provide administrative support to the Engineering leadership team and maintain departmental files, records, permits, licenses and compliance documentation.
• Prepare reports, spreadsheets, presentations and correspondence, and organize engineering logs, work orders and preventive maintenance records.
• Answer departmental calls and requests, monitor and distribute work orders through the hotel's maintenance system, and track completion of maintenance tasks.
• Follow up on maintenance requests, assist with inventory and equipment records, and process purchase orders, invoices and requisitions.
• Coordinate deliveries, assist with budget tracking and expense reporting, and help maintain compliance with local, state and federal regulations.
• Help organize safety training records, certifications and inspection documentation, and support onboarding coordination.
• Keep sensitive information confidential and keep documents and procedures current.

Required profile

• Previous administrative experience required; hospitality or engineering environment preferred.
• Strong organization, multitasking and attention to detail; able to work in a fast-paced environment.
• Able to stand or walk a minimum eight-hour shift and to twist, reach, bend, climb and carry objects as needed.
• Excellent communication skills and ability to read, write, speak and understand English.
• Able to work inside and outside at all times of the year, depending on business volume.

Required skills

• Proficiency in Microsoft Office, including Excel and Word.
• Experience with hotel work order systems.