Executive Assistant - Investment Management

About the role

A large financial institution, recruited through Black Pearl Consult, is urgently looking for an Executive Assistant to be based in Abu Dhabi. The role provides administrative and secretarial support to the Executive Director, who has little direction, and handles highly confidential and sensitive material.

Key responsibilities

• Perform a wide range of administrative and executive support tasks, including diary and travel coordination, and use forward planning and time management
• Prepare and proofread documents for the manager's signature, review and screen incoming correspondence and reports, and handle some matters personally
• Take and transcribe dictation on technical and confidential matters, and manage the manager's calendar, appointments, meetings and conferences
• Handle confidential files and records, including budgets, complex financial reports and staff documentation
• Assist with office procedures and policies, and establish uniform correspondence procedures and style
• Research, compile and prepare confidential documents and briefings for the manager
• Prepare presentations, budgets and budget reviews, and departmental activity reports for management
• Screen calls and visitors, make referrals, and maintain good relationships with administrative, operations and support staff
• Supervise and manage direct reports, including performance management and development discussions
• Act as liaison between the manager, subordinates and others, and follow up on assignments

Required profile

• Bachelor or university degree
• At least 5 years of extensive experience providing high-level secretarial and administrative support to senior management
• Strong fluency in English; knowledge of another language is a plus
• Willingness to be based in and work in Abu Dhabi

Required skills

• Strong background and familiarity with complex functionality in Microsoft applications
• Proficient workflows and record retention procedures