Executive Assistant

About the role

The Executive Assistant provides high‑level administrative support to senior professionals and management staff, ensuring smooth office operations and effective coordination of meetings, correspondence, and records.

Key responsibilities

• Compose and type routine letters, memoranda, reports, meeting minutes, and technical documents.
• Manage incoming mail, distribute to appropriate staff, and maintain filing systems.
• Assist in budget preparation, financial reporting, and personnel time‑keeping records.
• Screen visitors and telephone calls, schedule appointments, and provide information on policies and procedures.
• Arrange meetings, conferences, and travel, and prepare related materials.
• Take accurate minutes or recordings of meetings for distribution.
• Proofread and edit documents for grammar, format, completeness, and content.
• Establish and maintain office files, logs, indexes, and electronic records, retrieving and updating information as needed.

Required profile

• Advanced secretarial experience (Secretary Level 3) with the ability to interpret policies and serve as a liaison between staff and senior management.
• Strong organizational skills and attention to detail in handling correspondence, documentation, and scheduling.
• Capability to research, prepare materials for managerial decisions, and support budgeting and financial reporting.
• Proficiency in managing office archives, electronic filing systems, and preparing meeting materials.

Required skills