Receptionist – Front Office & Driver Coordination

About the role

The Receptionist owns the front‑of‑house experience in the Dubai office, handling visitors, calls, messages and daily movements with professionalism. This onsite role ensures smooth coordination of drivers and maintains a well‑controlled office environment.

Key responsibilities

• Provide daily reception coverage, welcome visitors, manage arrivals and direct guests to the appropriate contacts.
• Manage incoming calls, emails and correspondence, routing them promptly to the correct stakeholder.
• Coordinate company drivers, schedules, pick‑ups, drop‑offs and changes to ensure reliable transportation.
• Maintain visitor registers, meeting‑room readiness, access requirements and front‑office records.
• Liaise with employees, vendors, building management and service providers to resolve front‑office issues quickly.
• Handle sensitive information and executive interactions with discretion and professional etiquette.

Required profile

• 2–4 years of experience in a reception, administrative or driver‑coordination role.
• Strong verbal and written communication skills in English with professional telephone etiquette.
• Excellent organization, prioritization and follow‑up abilities in a fast‑changing environment.
• Professional discretion, punctuality and composure when dealing with confidential information.

Required skills

• Proficiency with Microsoft Office (Word, Excel, Outlook) and basic record‑keeping tools.
• Experience managing calendars, scheduling and coordinating transportation.

What we offer

• A stable onsite role with clear ownership of front‑office responsibilities.
• Exposure to a diversified business group operating across premium fashion, retail, trading and real‑estate.
• Opportunity to work with multicultural teams, experienced mentors and international brands.