Executive Assistant

About the role

We are seeking a highly organised and proactive Executive & Team Assistant to provide comprehensive administrative and operational support to senior management within a leading international financial services organisation.

Key responsibilities

• Manage complex executive calendars, appointments and meeting schedules, resolving conflicts and optimising time.
• Coordinate internal and external meetings, conference calls, video meetings and prepare agendas and supporting documentation.
• Arrange international and domestic travel, including flights, accommodation, visas and ground transportation, handling changes and last‑minute adjustments.
• Process corporate card expenses, invoices and reimbursements using internal expense management systems and ensure compliance.
• Support office operations such as meeting room setup, catering, visitor reception and general administrative tasks.
• Handle stakeholder communications, prioritise calls and emails, maintain CRM/contact databases and coordinate client meetings, events and off‑site activities.
• Assist with recruitment coordination and onboarding activities when required.

Required profile

• Proven experience as an Executive Assistant, Team Assistant or comparable administrative support role.
• Strong organisational, time‑management and multitasking abilities with a high level of professionalism, confidentiality and discretion.
• Ability to prioritise competing demands and perform effectively under pressure.
• Willingness to work on‑site in Dubai.

Required skills

• Proficiency in Microsoft Office.
• Familiarity with expense management tools such as Concur.
• Experience using CRM systems and contact management tools.