Executive Assistant / Office Coordinator

About the role

We are seeking a proactive Executive Assistant / Office Coordinator to support senior management in Deira, Dubai. The role combines executive support with day‑to‑day office administration, ensuring smooth operations and effective communication across teams.

Key responsibilities

• Manage executive calendars, appointments and meeting schedules.
• Coordinate meeting follow‑ups and track action items with the sales team.
• Handle day‑to‑day office administration and operational activities.
• Maintain and update CRM records, ensuring data accuracy and completeness.
• Prepare reports, presentations and meeting minutes as required.
• Liaise with internal departments and external stakeholders.

Required profile

• Minimum 1.5 years of experience as an Executive Assistant, Office Coordinator or similar role.
• Proven experience in calendar management, meeting coordination and office administration.
• Strong organizational and communication abilities.
• Proficiency with Microsoft Office applications.

Required skills

• Salesforce
• Zoho
• HubSpot
• Microsoft Office