Executive Assistant & Office Manager

About the role

The Executive Assistant & Office Manager will support the regional CEO and senior leadership team, ensuring smooth day‑to‑day operations across the MEEA hub. This role combines strategic coordination, financial oversight, stakeholder management, and office administration in a fast‑moving, multi‑country environment.

Key responsibilities

• Coordinate leadership meetings, prepare agendas, briefing materials, take minutes and track follow‑up actions.
• Monitor regional initiatives, align them with strategic goals and support board material preparation.
• Manage office and administrative budgets, control expenditures, and oversee procurement in partnership with procurement teams.
• Handle CEO expense tracking, approvals and reporting.
• Serve as primary point of contact for the CEO, managing high‑level communications, VIP visits, board meetings and executive engagements.
• Maintain the CEO’s calendar, travel arrangements, correspondence and ensure efficient office operations, facilities and services.
• Prepare executive‑level presentations, reports and maintain confidential filing systems.
• Organise corporate events, leadership workshops, internal forums and oversee office supplies and vendor relationships.
• Support leadership team activities, internal communications, recruitment processes and onboarding coordination.

Required profile

• Degree or diploma in Business Management, Administration or a related field.
• Proven experience in administrative and executive support roles, preferably within the rail industry.
• Fluent English; additional language such as French is a plus.

Required skills

• Microsoft Office (Word, Excel, PowerPoint) working knowledge.

What we offer

• Opportunity to work in a regional hub with cross‑country exposure.
• Engagement with senior leadership and high‑visibility projects.