Executive Assistant to CEO & GM (Arabic Speaking)

About the role

The Executive Assistant to the CEO and General Manager acts as a proactive, high-level partner to executive leadership, going beyond schedules and correspondence to track management directives, follow up across departments, monitor critical deadlines and ensure strategic initiatives are completed on time. The role bridges executive management with internal and external stakeholders.

Key responsibilities

• Track, manage and follow up on management directives and action items; liaise with department heads and maintain a central task tracker with regular updates to the CEO and GM
• Coordinate executive meetings, prepare board packs and agendas, attend meetings, take minutes and drive follow-up on action items
• Cascade leadership directives to departments, coordinate cross-departmental requests and special projects, and review incoming reports before submission
• Maintain complex calendars, screen inquiries, resolve scheduling conflicts and arrange travel, accommodation and transport
• Screen and route calls, emails and correspondence; draft, proofread and format correspondence, memos, reports and presentations
• Facilitate secure electronic signatures, coordinate document approvals and maintain a secure filing system for confidential documents and contracts

Required profile

• Bachelor's degree in Business Administration, Corporate Communications or a related field
• Minimum 3 to 5 years of experience supporting C-level executives as an Executive Assistant or Operations Coordinator in a fast-paced corporate environment
• Exceptional written and verbal communication in English and Arabic (mandatory)
• Strong confidentiality, attention to detail and ability to handle high-pressure situations

Required skills

• Advanced MS Office (Word, Excel, PowerPoint, Outlook)
• Task management software and virtual meeting platforms
• Proactive follow-up, time management and stakeholder management