Executive Assistant to CEO

About the role

We are seeking a highly organized Executive Assistant to support our Chief Executive Officer. This role blends high‑level administrative duties with personal assistance, requiring discretion, flexibility, and the ability to manage a fast‑paced environment.

Key responsibilities

• Manage the CEO’s professional and personal calendar, schedule appointments, and coordinate meetings.
• Handle correspondence, prepare confidential reports, presentations, minutes, agendas, and other documents.
• Arrange travel logistics, including flights, accommodations, and ground transportation.
• Oversee personal errands, shopping, event planning, and personal finance tasks such as bill payments and expense tracking.
• Coordinate with third‑party service providers, legal professionals, trustees, consultants, and other external stakeholders.
• Lead or support various projects, conduct research, and liaise with internal staff and external partners.
• Act as the first point of contact for all communications, drafting and responding to emails and letters on behalf of the CEO while maintaining confidentiality.

Required profile

• Degree in a relevant field.
• 12+ years of experience providing executive support to C‑level leaders.
• Exceptional organizational and multitasking abilities.
• Strong problem‑solving attitude and proactive mindset.
• Fluency in English and ability to work flexible hours, including evenings and weekends.
• Demonstrated ability to handle sensitive information with utmost discretion.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a dynamic environment.
• Competitive compensation package.
• Professional growth and development opportunities.