Executive Assistant to CEO & Office Coordinator

About the role

We are looking for a highly organized, proactive, and reliable Executive Assistant to support the CEO and manage day‑to‑day administrative operations of our Dubai office for a pharmaceutical trading company.

Key responsibilities

• Manage the CEO’s calendar, meetings, appointments, and business correspondence.
• Organize business travel, flights, hotels, transfers, and meeting arrangements.
• Prepare and follow up on emails, documents, meeting notes, and action items.
• Coordinate communication and follow‑ups with employees, international business partners, banks, auditors, consultants, and service providers.
• Manage the daily administrative needs of the Dubai office.
• Maintain proper filing and organization of contracts, invoices, corporate documents, and correspondence.
• Follow up on deadlines, document signatures, renewals, and pending administrative matters.
• Handle confidential business and management information with a high level of discretion.

Required profile

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator/Manager in the UAE.
• Excellent written and spoken English.
• Strong organizational, communication, and follow‑up abilities.
• Professional, reliable, detail‑oriented and able to work independently.
• References are required.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Outlook.