Executive Assistant to Chief Executive Officer

About the role

The Executive Assistant will provide high‑level administrative support to the Chief Executive Officer, ensuring smooth daily operations and effective communication across the organization. This position is based in Dubai and requires a professional with strong banking sector experience.

Key responsibilities

• Manage the CEO’s calendar, appointments, and scheduling, including meetings, conferences and external engagements.
• Prepare agendas, take minutes, and follow up on action items.
• Draft, review and manage correspondence, emails, memos, reports and presentations.
• Maintain confidential documents, files and records in an organized manner.
• Coordinate travel arrangements, itineraries, bookings and related logistics.
• Liaise with department heads, vendors, partners and stakeholders on behalf of the CEO.
• Support technology projects and departmental initiatives when required.
• Track deadlines, submissions and project progress, assisting with documentation, procurement and compliance tasks.

Required profile

• Minimum 7 years of experience as an Executive Secretary, Personal Assistant or similar role.
• Mandatory experience in the banking or financial services sector.
• Excellent command of written and spoken English; additional languages are a plus.
• Professional demeanor, integrity and strong interpersonal skills.
• Ability to work under pressure, maintain confidentiality and prioritize multiple tasks.
• Currently based in Dubai or willing to relocate immediately.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook