Executive Assistant to Co-Founders

About the role

A fast-growing, regulated fintech in Dubai is hiring an Executive Assistant to run the time, inboxes, priorities and personal affairs of its two Co-Founders, so they can focus on growth, investors and regulators. The Co-Founders run several businesses, sit on boards and meet investors, banks and regulators every week. This is a full-time, in-office role in Dubai with occasional travel across the GCC.

Key responsibilities

• Own both Founders' calendars end to end: schedule, prioritise, protect focus time and resolve conflicts across time zones without being asked.
• Triage email and messages daily, draft replies and flag only what needs their decision.
• Prepare briefing notes and agendas for key meetings with investors, board members, banks and regulators, capture actions and chase them to closure.
• Coordinate board meetings, papers and minutes, and keep investor and fundraising materials organised and current.
• Track commitments across teams and maintain a weekly list of open items, owners and deadlines.
• Plan travel, visas, accommodation and itineraries, often at short notice.
• Act as first point of contact for internal teams and external partners, handling requests with judgement and discretion.
• Manage personal matters: family and household logistics, appointments, bills, paperwork, personal travel and bookings.
• Take on research, presentation drafting and ad-hoc projects as priorities shift.

Required profile

• 4+ years as an Executive Assistant to C-level executives or founders, ideally supporting more than one principal at once in a startup, fintech, financial services or investment firm.
• Proven ownership of a complex calendar for someone with many stakeholders and competing priorities.
• Bachelor's degree or equivalent experience; based in the UAE or willing to relocate, and able to work from the Dubai office.
• Nice to have: fluency in Arabic, experience supporting board meetings or fundraising, exposure to regulated industries such as banking, payments or digital assets, and familiarity with the GCC business and government landscape.

Required skills

• Excellent written and spoken English, with business emails and briefing notes needing little editing.
• Strong skills in Google Workspace or Microsoft 365, and comfort with AI and productivity tools.
• Absolute discretion with confidential information about investors, board matters, finances and staff.