Vendor Registration Specialist

About the role

ADIB Group is hiring a Vendor Registration Specialist in Abu Dhabi. The role enables efficient, accurate and controlled supplier onboarding, maintains reliable supplier data and resolves registration exceptions. It uses Microsoft 365 Copilot and approved AI tools to improve communication, analysis and reporting while keeping human accountability, and shifts focus from repetitive processing to data quality, control oversight and supplier support.

Key responsibilities

• Coordinate supplier onboarding through SAP Ariba and relevant vendor management systems, guiding suppliers and promoting self-service.
• Review supplier questionnaires and documents for completeness, accuracy and consistency, and resolve missing information and discrepancies.
• Identify duplicate supplier records and maintain accurate master data across SAP Ariba and ERP systems, including Al Madar where applicable.
• Support Third-Party Risk Management by coordinating due diligence, risk assessments and evidence collection with Risk, Compliance and business owners, and escalating concerns.
• Route registrations and profile changes through approved approval channels and keep complete, traceable supporting records.
• Conduct risk-based supplier site visits with relevant specialists, verify premises and operational capability, document findings and track corrective actions.
• Use Microsoft 365 Copilot for correspondence, document summaries, onboarding reports and data analysis, writing clear prompts and verifying AI outputs against original records.
• Monitor document validity, cleanse supplier data, analyse onboarding bottlenecks and recommend improvements to quality and turnaround time.
• Coordinate with Procurement, Finance and Technology, retaining human review for activation, screening outcomes and exceptions.

Required profile

• Graduate in Business Administration, Supply Chain, Procurement, Information Systems or a related discipline, or equivalent relevant experience.
• Relevant experience in supplier onboarding, procurement operations or vendor data; TPRM support and supplier site-visit experience preferred.
• Hands-on experience using Microsoft 365 Copilot for business tasks is required.
• UAE Nationals only.

Required skills

• Practical proficiency in Microsoft 365 Copilot, including structured prompting and source-based output verification.
• Supplier onboarding, vendor master-data management and working knowledge of SAP Ariba or comparable platforms.
• Strong Microsoft Excel, data validation, reporting and analytical skills.
• TPRM fundamentals, supplier due diligence, risk-based site-visit documentation, corrective-action tracking and audit-evidence management.
• Clear communication, supplier support and stakeholder coordination.
• Digital process improvement and change management; Copilot Studio, Microsoft Lists or Power Automate experience is an advantage.