Executive Assistant to Managing Director – Projects & Operations

About the role

The Managing Director needs a proactive Executive Assistant who can turn ideas into actions, coordinate projects and keep senior management aligned. This full‑time, onsite role focuses on project delivery, event organisation and senior‑team coordination.

Key responsibilities

• Support the Managing Director with priorities, planning, meetings and follow‑up.
• Convert concepts into clear actions, timelines and deliverables, coordinating projects from start to finish.
• Organise events, exhibitions, launches, community initiatives and internal projects.
• Maintain visibility of senior‑team actions, deadlines and risks, preparing weekly overviews for the Managing Director.
• Track actions across departments, follow up proactively and ensure confidential information is handled appropriately.

Required profile

• Exceptionally organised with the ability to manage multiple priorities.
• Proactive, resourceful and comfortable working independently.
• Strong project coordination skills and ability to anticipate delays.
• Excellent communication with senior staff, suppliers and external stakeholders.
• Highly discreet and commercially aware.

Required skills

• Zoho One (Zoho Calendar, Zoho Projects, Zoho Tasks)
• Microsoft Office suite
• Digital systems, task‑management platforms and shared drives