Executive Assistant to the Founder

About the role

We are seeking a high‑level Executive Assistant to support our Founder and CEO, James Reynolds, and senior team members. This hybrid, full‑time role in Dubai involves managing communications, travel, and office operations while contributing to agency culture.

Key responsibilities

• Manage emails, calendars, travel arrangements, visas, insurance, and invoicing.
• Vet internal and external requests to protect the CEO’s time and serve as a primary contact for VIP clients and partners.
• Attend leadership syncs, capture notes, track action items, and hold department heads accountable.
• Draft and distribute agency‑wide communications on behalf of the CEO.
• Negotiate contracts and pricing with vendors and service providers.
• Plan in‑house activities, celebrations, special projects, and the annual conference for 50+ team members.
• Oversee in‑office operations end‑to‑end and gain exposure to digital marketing (SEO and PPC).

Required profile

• Exceptional organizational and people‑management skills with ability to handle competing deadlines.
• Results‑driven, proactive problem‑solver with a “inbox zero” mindset.
• Excellent written communication, polished and professional.
• High standards and a passion for continuous improvement.

Required skills

• Advanced proficiency in email and calendar management tools.
• Strong project‑management capabilities.
• Negotiation and vendor‑management experience.

What we offer

• Unlimited paid personal time off and flexible hours with up to 6 weeks remote work per year.
• 100% company‑paid health insurance.
• Profit‑sharing (8‑15% of net profit).
• New Apple Mac on day one, regular training, workshops, and book purchases.
• Team retreats, meet‑ups, and a fun, transparent work culture.