Front Desk Specialist – Maternity Backfill (Emirati Nationals)

About the role

The Front Desk Specialist will provide professional reception and administrative support for the Dubai office, covering a maternity leave period. The role is focused on ensuring smooth daily operations, visitor management, and coordination of office services.

Key responsibilities

• Greet clients, visitors, and staff courteously and manage check‑ins efficiently.
• Handle a multi‑line phone system, redirecting calls promptly while maintaining professionalism.
• Coordinate conference room bookings, prepare meeting spaces, and arrange refreshments.
• Manage mail, deliveries, and courier pickups, and maintain a clean reception area.
• Support administrative tasks such as filing, data entry, document preparation, and processing contracts renewal.
• Monitor and order office and pantry supplies in collaboration with facilities or procurement.
• Maintain security protocols, visitor logs, access badges, and building entry procedures.
• Process purchase orders, invoices, and liaise with accounts for timely payments.

Required profile

• High school diploma or equivalent; some college education preferred.
• Strong communication and interpersonal abilities.
• Decision‑making and organizational skills.
• At least 2 years of customer‑relations or front‑desk experience.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Windows.
• Basic computer usage and data‑entry skills.