Executive Assistant to University President

About the role

The university is seeking an Executive Assistant to support the President in a fast‑paced, high‑visibility environment. This hybrid role blends traditional executive assistance with personal support, demanding meticulous organization and absolute discretion.

Key responsibilities

• Manage the President’s complex calendar, coordinating international engagements, meetings with senior leadership, faculty deans, and external stakeholders.
• Prepare and proof‑read high‑quality documents, reports, and presentations in line with the university’s standards.
• Handle confidential personal matters, travel arrangements, and logistical details with proactive anticipation of needs.
• Facilitate communication between the President’s office and a broad network of academics, researchers, PhD students, and start‑up founders.
• Ensure flawless execution of day‑to‑day operations, maintaining an “Swiss‑clock” level of precision.

Required profile

• Exceptional organisational ability and an uncompromising attention to detail.
• Strong judgement, discretion, and the capacity to anticipate needs before they arise.
• Confidence engaging with senior academics, executives, and external partners.
• Professional communication style, both written and verbal.
• Experience in higher‑education or research environments is advantageous, though outstanding candidates from private industry are also welcome.

Required skills