Executive Personal Assistant

About the role

We are looking for a highly professional Executive Personal Assistant to support our Deputy Managing Director. The role involves managing daily executive operations, schedules, travel arrangements, and handling confidential administrative matters in a fast‑paced environment.

Key responsibilities

• Provide full executive and personal assistance to the Deputy Managing Director.
• Manage calendars, meetings, appointments, and executive schedules efficiently.
• Coordinate local and international travel, including flight bookings, hotel reservations, transportation, and visa arrangements.
• Organise business meetings, conferences, and executive events.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Handle confidential documents and sensitive information with discretion.
• Coordinate with internal departments, clients, and external stakeholders.
• Monitor tasks, deadlines, and management priorities.
• Screen calls, emails, and correspondence on behalf of the executive office.

Required profile

• Minimum 10 + years of experience as an Executive Assistant, Personal Assistant, or similar senior administrative role.
• Proven experience supporting C‑level executives or senior management.
• Strong organisational, time‑management and multitasking abilities.
• Professional appearance, high level of confidentiality and attention to detail.
• Willingness to be based in or relocate to Dubai.

Required skills

• Proficiency in Microsoft Office applications.