Executive Personal Assistant

About the role

The Executive Personal Assistant reports directly to the Chairman of PIPECARE Group, providing high‑level administrative and business support. This role combines calendar management, travel coordination, and stakeholder communication while ensuring the Chairman’s priorities are met efficiently.

Key responsibilities

• Manage and organise the Chairman’s calendar, appointments, priorities and schedule.
• Arrange complex international travel, including flights, accommodation, transport, itineraries and required documentation.
• Prepare meeting agendas, presentations, reports, correspondence and briefing materials.
• Handle incoming communications, triage requests, and coordinate appropriate actions or responses.
• Track the Chairman’s instructions, commitments and deadlines, following up with responsible parties to ensure timely execution.
• Coordinate with senior management and internal departments on matters requiring the Chairman’s attention.
• Communicate with external stakeholders such as board members, clients, partners and advisers.
• Draft, edit and format executive correspondence, emails, presentations and reports.
• Maintain the Chairman’s contacts, records, documents and relevant business information.
• Organise executive meetings and business visits, ensuring all logistical arrangements are in place.
• Handle sensitive and confidential business matters with professional discretion.
• Support special assignments from the Chairman and coordinate their execution.

Required profile

• Minimum 5 years (60 months) of experience supporting senior executives.
• Proactive, forward‑thinking and able to work independently with minimal supervision.
• Strong judgement, excellent organisational skills and the ability to manage multiple priorities.
• Professional discretion when handling confidential information.

Required skills

• Proficiency with AI tools.
• Advanced use of Adobe Acrobat.
• Experience with task management systems.
• Strong command of Microsoft Outlook.