Executive Secretary

About the role

The Executive Secretary will provide high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This role demands meticulous organization, discretion, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings, and coordinate appointments.
• Prepare agendas, take minutes, and draft follow‑up correspondence.
• Handle incoming and outgoing communications, including emails and phone calls.
• Act as liaison between the Chairman and staff, partners, and clients.
• Coordinate inter‑departmental information flow and report delivery.
• Arrange travel itineraries, flights, accommodations, and related logistics.
• Plan and organize events, meetings, and conferences.
• Assist in creating presentations and strategic materials.
• Conduct research and gather data to support decision‑making.
• Maintain an efficient filing system and manage confidential documents.
• Provide primary medical support and basic first‑aid services when needed.
• Undertake special projects and assignments delegated by the Chairman.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3–5 years of experience in an executive‑level support role.
• Strong organizational skills, attention to detail, and problem‑solving ability.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).