Executive Secretary

About the role

Swissotel Al Murooj, part of Accor, is hiring a full-time Executive Secretary in downtown Dubai. The role supports the General Manager and senior management with calendar management, event coordination, documentation and office administration.

Key responsibilities

• Schedule management: manage the General Manager's calendar, including meetings, appointments and travel arrangements.
• Event coordination: organize and coordinate events, meetings and conferences, meeting all logistical requirements.
• Documentation: prepare and manage correspondence, meeting minutes, reports and documents, professionally formatted and error-free.
• Project support: assist in planning and executing projects and initiatives as directed by the General Manager.
• Communication liaison: act as the main contact between the General Manager and internal and external stakeholders, and prepare agendas, minutes and follow-up on action items.
• Travel arrangements: organize itineraries, accommodation and related logistics for the General Manager and senior management.
• Confidentiality: handle sensitive information with discretion.
• Office management: keep the office running smoothly, maintain supplies and equipment, and keep accurate records, contact lists and databases.
• Budget monitoring: help track and report departmental expenditures.
• Policies: ensure compliance with hotel policies and procedures, especially on administrative processes and data management.

Required profile

• Bachelor's degree in Business Administration, Hospitality Management or a related field.
• Minimum of 5 years of experience in an executive assistant or administrative support role, with hospitality experience preferred.
• Attention to detail, proactive, adaptable and able to work under pressure.
• Strong commitment to confidentiality and professional discretion.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Calendar management and scheduling systems.
• Database management and record-keeping.
• Excellent written and verbal communication and strong interpersonal skills.