Facilities Management & Administration Specialist

About the role

The Facilities Management & Administration (FM&A) Specialist manages and coordinates all FM&A operations at the ADIB Center of Excellence in Al Ain. The role ensures the delivery of facilities management, workplace services, general services, hospitality, parking management, logistics coordination, health and safety compliance, vendor management, maintenance, space management and administrative support, keeping the workplace safe, efficient, compliant and customer focused. It is open to UAE Nationals only.

Key responsibilities

• Manage day-to-day facilities operations, including preventive, corrective and reactive maintenance of building systems, equipment and infrastructure
• Monitor FM service providers and contractors, resolve facility requests, complaints and defects, and conduct regular inspections
• Coordinate office moves, workplace setups, furniture arrangements and space utilization, and support business continuity and workplace readiness
• Manage general services such as housekeeping, pantry, stationery, courier and document handling, and act as the main focal point for FM&A requests
• Oversee hospitality for meetings, training, workshops and events, and manage meeting rooms, visitor management, parking allocation and logistics
• Support employee onboarding, availability of consumables and supplies, and operational reporting and cost control
• Promote a customer-centric culture, drive employee experience and service quality improvements, support digitalization and automation projects, and recommend process improvements

Required profile

• Bachelor's degree in Facilities Management, Engineering, Business Administration, Operations Management or a related discipline
• Fresh graduate or 1-3 years of experience in Facilities Management, Administration, Workplace Services, Property Management or a related field