Graduate Trainee – HR Support

About the role

The Graduate Trainee position in the HR department at Khalifa University offers recent graduates a hands‑on opportunity to develop professional HR skills within a dynamic university environment. You will support the HR team in daily operations while learning about core HR processes and policies.

Key responsibilities

• Provide administrative support for Employee Relations, including phone handling and visitor management.
• Coordinate meetings, agendas, and logistics to ensure smooth operations.
• Prepare and format documents, correspondence, and basic reports while maintaining accurate records.
• Manage office supplies and track requests.
• Support recruitment activities by posting vacancies, scheduling interviews, and coordinating candidate logistics.
• Assist with onboarding, preparing new‑joiner files and collecting documentation.
• Maintain employee files in compliance with HR policies and data‑protection regulations.
• Generate simple reports and track HR service‑desk tickets, following up with stakeholders.
• Support training administration, including attendance tracking and certificate preparation.
• Assist with HR events, career fairs, and employee‑engagement activities.

Required profile

• Bachelor’s degree in any field, graduated within the last 2 years with a GPA of 2.8 or higher.
• Proficiency in English and Arabic.
• Strong MS Office and Google Workspace skills.
• Customer‑oriented mindset with attention to detail.
• Prior internship or volunteering experience in HR, higher education, or the public sector is preferred.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team in a fast‑paced environment.

Required skills

• English
• Arabic
• MS Office
• Google Workspace