Human Resources Coordinator

About the role

The HR Coordinator supports end-to-end HR operations, including recruitment, onboarding, attendance and payroll administration, employee benefits, visa processing, employee relations, transportation, travel coordination, workplace incident management and employee documentation. The role keeps HR records accurate, processes employee services on time and complies with company policies and UAE labour and immigration requirements.

Key responsibilities

• Recruitment and onboarding: screen CVs, coordinate interviews, prepare offer letters and onboarding documents, and maintain recruitment trackers.
• Offboarding: handle notice periods, clearances, exit interviews, final settlements and visa cancellation, and liaise with IT, Finance and Operations.
• Attendance and payroll: maintain daily attendance records, validate shift rosters, overtime and leave data, prepare monthly summaries and payroll inputs, and reconcile payroll.
• Visa and immigration: process visa applications, renewals and cancellations through GDRFA and other portals, liaise with the PRO and authorities, and keep a document expiry tracker.
• Benefits and insurance: manage medical and Workmen's Compensation insurance, ILOE registration, claims follow-up, and Occupational Health Cards.
• Employee relations: act as first point of contact for grievances, record concerns, and support investigations and disciplinary processes.
• Transportation and travel: plan employee transport and arrange air tickets for leave, onboarding and repatriation.
• Training and engagement: coordinate training programmes and support welfare and awareness activities.
• Incident management: record workplace incidents and accidents, coordinate with the HSE team and insurers, and maintain incident registers.
• HR documentation and finance: keep employee files and HR trackers up to date, file contracts and insurance documents, and coordinate payroll transfers, reimbursements and petty cash with Finance.