Japanese-Speaking Administrative Assistant (Part-Time)

About the role

A client of the recruiter is looking for a native Japanese speaker to join its Dubai office as a part-time administrative staff member, working about three days per week. The role provides administrative and coordination support to the Administration Manager and internal teams, covering daily operations, document preparation, communication and business coordination.

Key responsibilities

• Provide administrative support to the Administration Manager and office team, and coordinate daily office activities.
• Prepare, translate and proofread documents, correspondence, reports and presentations in Japanese and English.
• Support communication and coordination with Japanese headquarters, clients, partners and external stakeholders.
• Manage meeting schedules, appointments and calendars; prepare meeting materials, record minutes and support follow-up.
• Assist with business project coordination, research activities, client meetings and company events.
• Arrange business travel, accommodation and related logistics when required.
• Maintain filing systems, records, contracts and confidential documents.
• Support invoice processing, expense documentation and vendor coordination.
• Assist with office supplies, procurement and other general administrative tasks.

Required profile

• Native Japanese speaker with excellent written and verbal communication skills.
• Good spoken and written English.
• Bachelor's degree in Business Administration, Management, Languages or a related field preferred.
• 2-5 years of experience in administration, office coordination, executive assistance or similar roles.
• Experience in a Japanese company, multinational, consulting or professional services environment is an advantage.