Office Manager (Executive Secretary)

About the role

The Executive Secretary cum Office Manager provides high-level administrative, analytical and operational support to the Group CFO. The role manages the Group CFO's office daily operations, coordinates complex financial reporting schedules and acts as the primary bilingual liaison for internal and external stakeholders.

Key responsibilities

• Manage calendars: coordinate complex schedules, high-level meetings, board presentations and international travel logistics.
• Filter communications: manage emails, phone calls and mail, prioritising critical financial and strategic matters.
• Draft bilingual (Arabic/English) correspondence, financial memos, meeting minutes and board resolutions.
• Maintain confidentiality: handle sensitive corporate, financial and strategic data with complete discretion.
• Oversee daily administrative workflows and office systems for the Group CFO's executive suite.
• Implement digital and physical filing systems for contracts, financial reports and other data.
• Organise group-level finance meetings, bank relationship dinners and annual auditor workshops.
• Monitor and manage the executive office budget and administrative expenses.

Required profile

• Bachelor's degree in Business Administration, Finance, Accounting or a related field.
• Minimum 10 years of executive administrative experience, including at least 5 years supporting a CFO, Finance Director or C-suite executive in a large conglomerate or multinational group.
• Complete professional fluency in written and spoken Arabic and English.

Required skills

• Advanced proficiency in MS Office (Excel, PowerPoint, Word).
• Familiarity with ERP systems such as SAP and Oracle.
• Strong organisational agility, project management skills, analytical thinking and high emotional intelligence.