Office Manager & Executive Support Officer

About the role

The Office Manager & Executive Support Officer serves as the central hub for office operations and administration across the department. The role ensures smooth day‑to‑day functioning, manages facilities and vendor relationships, and provides occasional executive support to senior leadership.

Key responsibilities

• Own and manage overall office operations, including procurement, supplies, maintenance, facilities, and general services.
• Coordinate building and parking access, and create a professional environment for visitors and guests.
• Manage vendor relationships, negotiate contracts, oversee the full purchase‑order process, and maintain a master tracker for invoices and payments.
• Prepare monthly reports on office costs, track purchase orders, travel, and invoice statuses.
• Organise internal and external events, handling logistics for missions, seminars, and team activities.
• Provide diary management, meeting coordination, and travel arrangements for the BxT Management Committee and senior HR manager.
• Process expense claims for the CEO and verify team expense submissions.

Required profile

• Proven experience in office management, vendor coordination, and cost control.
• Familiarity with end‑to‑end purchase‑order and invoice processing.
• Ability to organise events and manage logistics for internal and external stakeholders.
• Experience supporting senior executives with diary and travel arrangements.

Required skills

• SAP MIGO (or equivalent procurement system)

What we offer

• Opportunity to work in a dynamic, cross‑functional environment.
• Exposure to senior leadership and strategic projects.
• Competitive compensation package.