Office Manager

About the role

We are seeking an Office Manager to run the back‑office of a premium automobile workshop in Dubai. You will take over from a colleague of nine years, receiving a full month‑end handover covering finance, payroll, renewals and facilities.

Key responsibilities

• Finance & payments: collect supplier invoices, process customer card payments, raise invoices in Zoho Books, reconcile bank statements and verify parts pricing against purchase orders.
• HR, payroll & document renewals: coordinate with an outsourced PRO, prepare monthly payroll, calculate end‑of‑service settlements, manage visa and licence renewals and attend government offices when required.
• Facilities & administration: oversee workshop upkeep, supervise contractors, manage utilities, tenancy and municipal inspections, and negotiate supplier and contractor quotes.

Required profile

• 2‑3 years of UAE office administration, accounts or office management experience.
• Solid bookkeeping basics and hands‑on payroll preparation under UAE Labour Law.
• Experience working with a PRO for visa and labour paperwork.
• Proficiency with Zoho Books and Zoho Creator, as well as Excel/Google Sheets.
• Strong organisational skills, deadline‑driven and good negotiation ability.
• Fluent English, valid UAE driving licence and trustworthy handling of payroll and documents.

Required skills

• Zoho Books
• Zoho Creator
• Excel / Google Sheets
• AI tools (ChatGPT, Claude, Copilot) for drafting and summarising
• Google Drive for document filing

What we offer

• AED 7,000 per month
• Employment visa, medical insurance, annual leave and air ticket as per UAE Labour Law
• Comprehensive handover period and written procedures
• Autonomy with direct access to senior management
• Stable workshop environment with a long‑standing team
• Monday‑Saturday onsite work schedule