Onboarding Specialist

About the role

AESG, an award-winning specialist consultancy, engineering and advisory firm with offices in London, Riyadh, Singapore, Dubai, Cape Town, Cairo and Sydney, is hiring an Onboarding Specialist in Dubai. The role coordinates and manages the end-to-end onboarding of new employees, contributes to employee satisfaction through effective onboarding processes and completes tasks within agreed timelines in line with AESG's HR policies.

Key responsibilities

• Draft and generate employment contracts and offer letters, supported by a job description, and update contract templates with TA and management
• Coordinate pre-joining documents, prepare onboarding schedules for senior roles, and arrange workstations and onboarding kits
• Book flights and hotels for overseas candidates and handle certificate attestation and visa coordination with agencies
• Set up corporate emails, software requests and NetSuite licenses, and block calendars for confirmed start dates
• Create employee profiles in the HRIS, maintain employee records and send weekly onboarding reports to the marketing team and division heads
• Assist the PRO on UAE employment visas and travel arrangements, and liaise regularly on visa progress in the UAE and KSA
• Enroll UAE nationals in the pension scheme (GPSSA) within 30 days, new hires in the unemployment insurance scheme (ILOE) and medical scheme, and enroll them in BrightSafe
• Support benefits administration for other global locations and perform ad-hoc HRIS updates

Required profile

• Bachelor's degree in HR Management, Psychology or equivalent
• Minimum 2-3 years of experience in the HR function, in a fast-growing business environment
• Working experience in the UAE preferred
• Ability to handle tasks with supervision and moderate experience across several competencies

Required skills

• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• HRIS and MS Teams usage
• Time management, stakeholder collaboration and clear communication