Operations Administrator

About the role

Reliance Consultancy LLC is seeking an experienced Operations Administrator to support its busy operations department in Jumeira, Dubai. The role combines front‑office duties with a wide range of back‑office administrative tasks across finance, facilities, and stakeholder management.

Key responsibilities

• Provide reception support, answer incoming calls and manage meeting room bookings.
• Maintain the CFO’s calendar and arrange internal and external meetings.
• Prepare and circulate weekly enrolment reports to SEB, principals and accountants.
• Handle shareholder queries, including printing share certificates and managing related files.
• Draft and track contracts for AMC/ECA and maintain signed documentation.
• Maintain payment records for consultants, contractors and DEWA utility bills.
• Update the facilities annual budget, raise purchase orders and communicate with suppliers.
• Track DEWA consumption, process payments for schools and vacant apartments.
• Manage petty cash records in Excel, request cash from accounts and distribute to relevant staff.
• Oversee monthly overtime calculations for the facilities team.

Required profile

• Minimum two years of experience in a similar administrative role, preferably within education, hospitality or healthcare.
• Ability to work under pressure, multitask and handle projects across multiple departments.
• Strong organizational skills and attention to detail.

Required skills

• Proficiency in Microsoft Excel.