Senior Administrative & PRO Specialist

About the role

We are seeking an experienced Senior Business Associate to lead our Public Relations Officer (PRO) and administrative functions in the UAE. The role ensures seamless government transactions, compliance with local regulations, and efficient day‑to‑day office operations.

Key responsibilities

• Manage end‑to‑end visa processes, labour transactions with MOHRE, and liaison with GDRFA, ICP, DED, free‑zone authorities and municipal bodies.
• Obtain, renew and amend trade licences, establishment cards and other permits; track expiry dates and ensure timely renewals.
• Oversee daily office operations, facilities, supplies, vendor coordination and tenancy contracts (Ejari, utilities).
• Support HR onboarding/offboarding logistics, employee travel bookings, asset procurement and maintenance of the asset register.
• Handle employee and dependent medical insurance administration and coordinate with insurance providers.

Required profile

• Minimum 4 years of PRO and administrative experience in the UAE, with at least 2 years in an independent capacity.
• Strong knowledge of UAE labour, immigration and licensing procedures and hands‑on experience with government portals (ICP, GDRFA, MOHRE, Tasheel, Amer).
• Excellent organizational, time‑management and follow‑up abilities.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook).
• Experience using UAE government portal systems (ICP, GDRFA, MOHRE, Tasheel, Amer).