Pipeline Department Assistant

About the role

We are looking for a Pipeline Department Assistant to provide administrative, coordination and document control support to our Pipeline Engineering team in Abu Dhabi. You will work closely with the Department Manager and Lead Pipeline Engineer to ensure smooth execution of engineering, FEED, EPC and project activities.

Key responsibilities

• Provide day‑to‑day administrative assistance, manage correspondence, calendars and travel arrangements.
• Maintain and update engineering documents, registers and records, support document transmittals and track departmental deliverables.
• Coordinate meetings, prepare agendas, record minutes and follow up on action items with internal teams, clients and vendors.
• Maintain departmental databases, trackers and resource planning records, generating reports using Microsoft Excel.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management, Engineering Support or related field.
• 2‑5 years of experience in an administrative or coordination role, preferably within engineering consultancy, oil & gas or EPC projects.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong document management and organizational abilities, familiarity with EDMS/Aconex/SharePoint is a plus.