Procurement and Commercial Assistant (Design Office)

About the role

Studio 360 is looking for a Procurement and Commercial Assistant to support the Design Office in managing RFP processes, contracts and invoices. You will work closely with RFP Managers, Design Managers and the Commercial Team to ensure smooth procurement operations.

Key responsibilities

• Assist RFP Managers in tracking procurement activities throughout the RFP process and maintain related forms, checklists and trackers.
• Maintain accurate logs for RFPs, contracts, amendments, approvals and invoice records.
• Support the Commercial Team with invoice receipt, tracking, internal approvals and submission to Finance.
• Prepare periodic status reports on pending RFPs, contracts, invoices and overdue actions.
• Ensure all procurement and commercial documents are version‑controlled, filed correctly and easily retrievable for audits and compliance.

Required profile

• Bachelor’s degree or Diploma in Business Administration, Procurement, Quantity Surveying, Engineering or a related field.
• Minimum 4 + years of relevant experience in the UAE, preferably in consultancy, construction, real estate or design.
• Good understanding of RFP/RFQ processes, contract records, invoice management and stakeholder coordination.

Required skills

• Proficiency in Microsoft Excel for tracker and report management.
• Experience with SharePoint, Aconex and Autodesk Construction Cloud (ACC).
• Familiarity with ERP or similar digital procurement and document‑management tools.