Project Lead – Production Coordinator

About the role

We are looking for a highly organized Project Lead to manage the full physical production lifecycle of media projects. The role covers everything from initial proposal and budgeting through to delivery, post‑production, and financial close‑out. The ideal candidate thrives in fast‑paced environments, maintains strict cost control, and ensures seamless coordination across internal and external teams.

Key responsibilities

• Manage end‑to‑end production processes, including budgeting, staffing, scheduling, and resource allocation.
• Oversee project flow from proposal stage, PR creation in Oracle, contract signing, execution, invoicing, and supplier payments.
• Create and maintain detailed production budgets, cost reports, and master schedules.
• Track expenses, process purchase orders, invoices, payroll, and production accounting.
• Prepare and submit financial documentation and receipts in Oracle as required.
• Coordinate location logistics, permits, insurance, equipment rentals, and travel arrangements.
• Hire and manage production staff, freelance crew, and vendors.
• Maintain project schedules and weekly progress reports using Monday.com.
• Serve as primary contact for internal stakeholders and external partners, ensuring clear communication and timely deliverables.
• Organise and archive all project documents, contracts, reports, and media assets in CRM and project management systems.

Required profile

• Exceptional attention to detail and financial accuracy.
• Advanced organisational and multitasking abilities.
• Proven ability to manage multiple productions simultaneously.
• Strong problem‑solving, decision‑making, and communication skills.
• High level of accountability and ownership.

Required skills

• Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint).
• Proficiency with Google Workspace.
• Experience using Oracle for procurement and financial processes.
• Familiarity with Monday.com for project scheduling and reporting.